Authorship definition

2.3 Authorship

Publications from current staff and students should be included. Publications from former staff and students can also be included in the 1999 collection provided the publication arose as a result of research undertaken while the staff or student was associated with the University. The 1999 ISIS and MUSIS records will be taken at face value to reflect staff tenure and student enrolments respectively.

Authors from different academic units may claim their respective contribution. Refer to the section "Claiming authorship" on page 3 of the guidelines.

2.3.1 Definition of a staff member

A staff member is defined as a person who at the time the research leading to the publication was conducted performed duties for an institution and was one of the following:

a person employed by the institution on a full-time, fractional full-time or casual basis

a person employed by a controlled entity of Monash University (refer to 2.3.5 for list of recognised entities)

an employee of another institution who was working at the institution as either:

- "visiting" staff

- "exchange" staff

"seconded" staff
honorary staff members

a person who worked for the institution on a regular basis but received no remuneration (eg members of religious denominations, unpaid visiting fellows).

persons who were employees of the institution and who were working in locations outside Australia.

2.3.2 Definition of a student

An award course student is defined as a person who was a candidate for a higher education award at the time the research leading to the publication was conducted. This includes undergraduate and honours students.

Students who publish work as part of private business may not have the work included in the collection if there is no direct connection between the publication and the course of study.

2.3.3 Institutional affiliation

Authors must indicate their affiliation by naming the University in the author's by-line.

It is important that the institutional location of the author at the time the publication was submitted is clear. Therefore where the University is not named or where the connection is not otherwise clearly demonstrated, either of the following are required to be able to count the publication:

· there must be a footnote or statement in the publication indicating that the research leading to publication was undertaken in the author's capacity as a staff member or student of the university OR · the university must obtain a statement from the author indicating that he or she undertook the research leading to publication in his or her capacity as a staff member or student of the university AND obtain:

either a statement from the Director of Human Resources or Dean of Students, or a more senior officer of the university, indicating that the author was an appointee or student of the University in 1999 (or earlier if that was when the research leading to the publication was conducted),
or an extract from the university's staff or student list listing the author

Exclude: · items published by staff as part of a private business or outside interests unrelated to their academic work, eg a physicist who publishes a history of his/her local football club or a staff member who undertakes a private consultancy;

· publications resulting from research carried out when the identified author was not a member of the staff of the university, eg research undertaken during a prior appointment;

· publications resulting from research carried out by visitors, staff on secondment or conjoint, clinical or adjunct appointees, that was not undertaken for, or on behalf of, the university;

2.3.4 Staff or student lists*

The University Staff list is the ISIS payroll record for tenured staff during 1999 and the Student List is derived from students enrolment in the 1999 calendar year as recorded on the Monash University Student Information System (MUSIS).

In cases where a person has been associated with the university, eg visiting professor or honorary staff, and do not show up on the University's payroll, the Head of each academic unit is required to provide a note clarifying the person's association with the given academic unit. The same would apply in the case of a former student who would not show up on MUSIS as current for the period of the collection.

Where an author has died, the Head of the academic may sign the author statement.

2.3.5 Controlled entities

Controlled entities of Monash University are:

Montech Pty Ltd and its controlled entity

Montech Medical Development Pty Ltd

Monash IVF Pty Ltd

Monash Ultrasound Trust

Monash IVF Pathology Services Trust

Monash University Foundation Pty Ltd

Monash-ANZ Centre for International Briefing Pty Ltd

Open Learning Agency of Australia Pty Ltd

Monash Merchandising Company Pty Ltd

Monash International Pty Ltd and its controlled entity

Monash Language Centre Pty Ltd

Monash Mount Eliza Graduate School of Business and Government Ltd

Co-operative Research Centres

Co-operative Research Centres (CRCs) are established by under a specific research fund allocation, administered by the Department of Industry Science and Resources, in an attempt to bring together outstanding research groups. They involve researchers from universities, CSIRO and other government laboratories, as well as private industry.

Authors affiliated with a given academic unit within the University and involved in a CRC may not claim the publication for the University if it has only a CRC by-line.

A person holding a fractional appointment with the CRC may not claim part of a CRC publication toward the University. Where publications are claimed, it must be demonstrated that the publication resulted solely from work done from research conducted within the given academic unit.

Definition of research

DETYA deems that the essential characteristic of research activity is that it leads to publicly verifiable outcomes which are open to peer appraisal. For the purposes of this collection, DETYA will use the Organisation for Economic Cooperation and Development's definition of Research and Experimental Development (R&D): Research and experimental development comprises creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of man (sic), culture and society, and the use of this stock of knowledge to devise new applications. Any activity classified as research and experimental development is characterised by originality; it should have investigation as a primary objective and should have the potential to produce results that are sufficiently general for humanity's stock of knowledge (theoretical and/or practical) to be recognisably increased. Most higher education research work would qualify as research and experimental development.

Research includes pure basic research, strategic basic research, applied research and experimental development.

In addition to the activity of staff who are obviously engaged in research and experimental development, research activity includes:

·the provision of professional, technical, administrative or clerical support and/or assistance to staff directly engaged in research and experimental development;

·management of staff who are either directly engaged in research and experimental development or are providing professional, technical or clerical support or assistance to those staff;

·activities of students undertaking postgraduate research courses;

·development of postgraduate research courses; and

·supervision of students undertaking postgraduate research courses.

The following specific activities are excluded except where they are used primarily for the support of, or as part of research and experimental development activities: ·preparation for teaching;

·literary and artistic activities such as creative writing but note that preparation of an original report on research and experimental development findings is research and experimental development;

·scientific and technical information services;

·general purpose or routine data collection;

·standardisation and routine testing;

·feasibility studies (except into research and experimental development projects);

·specialised routine medical care;

·the commercial, legal and administrative aspects of patenting, copyright or licensing activities; and

· routine computer programming, systems work or software maintenance (but note that research and experimental development into applications software, new programming languages and new operating systems is included).